Privacy Policy
1. Who is responsible
Feridun Çakır, Yenişehir Mah., Eşref Bitlis Blv. No: 23, Pendik, İstanbul, Türkiye is responsible for the personal data described here (the "controller"). Questions and requests: support@maildepth.com.
2. What stays on your computer
MailDepth runs inside your web browser. When you add a mailbox, it is read on your computer and the search index is stored in your browser's own storage on that computer. This includes the text of your mails and attachments, copies of attachments you choose to keep, and your settings. None of it is sent to us or to anyone else, and we cannot see it. You can delete it at any time under Mailboxes & data, or by removing the site data in your browser.
3. What we receive and why
| Data | Why | How long |
|---|---|---|
| Your e-mail address | To create your account, send sign-in codes and link your subscription. | While you have an account. |
| A random computer ID and a short computer name such as "Windows · Chrome" | To apply the rule of one computer per subscription and to show you where it is in use. | While you have an account. |
| Trial and subscription dates, plan and computer moves | To know whether your access is active. | While you have an account, and longer where tax law requires. |
| Sign-in codes | To sign you in. Stored only as a one-way hash. | 10 minutes. |
| Your IP address | To limit abuse, for example too many code requests. Stored only as a one-way hash, never in readable form. | Up to 2 days. |
| Which version of these terms you accepted, and when | To show that you agreed to them. | While you have an account. |
The legal basis is the performance of our contract with you (Art. 6(1)(b) GDPR) and our legitimate interest in preventing abuse (Art. 6(1)(f) GDPR). If you live in Turkey, the corresponding grounds of KVKK Law No. 6698 apply.
When MailDepth reads a scanned document in a language it has not used before, it downloads that language's recognition data from maildepth.com once. The request only shows which language file was needed. The document itself is never sent.
4. Payments
Payments are handled by Paddle.com, which acts as the Merchant of Record and seller of MailDepth subscriptions. Paddle processes your payment and billing details under its own privacy policy. We never see your card details. Paddle tells us whether a subscription is paid, its period and the e-mail address it belongs to.
5. Service providers
- Cloudflare hosts maildepth.com and our account database (stored in Western Europe).
- Resend sends the sign-in code e-mails (EU region).
- Paddle handles payments, as described above.
They process data only on our behalf or under their own terms as described. Where data leaves the European Economic Area, appropriate safeguards such as Standard Contractual Clauses apply.
6. No tracking
MailDepth uses no advertising, analytics or tracking tools and sets no tracking cookies. Your browser's local storage is used only to keep you signed in and to store your settings and search index on your computer.
7. Your rights
You can ask us for a copy of your data, to correct it, to delete it or to restrict its use, and you can object to processing based on legitimate interest. Write to support@maildepth.com from the e-mail address of your account. You also have the right to complain to a data protection authority.
Deleting your account does not delete the search index on your computer, because we have no access to it. Remove it under Mailboxes & data, then Delete all data.
8. Children
MailDepth is not intended for children under 16.
9. Changes
We may update this policy. If a change matters for you, we will tell you in MailDepth or by e-mail. The version and date are shown at the top.